•  
    Section:
    Series 100:  Board Operations
    Code Title:
    BOARD OFFICERS
    Policy Code:
    141.00
    Adopted:
    January 17, 1983
    Revised:
    March 9, 1993
    January 15, 2007
    December 20, 2017
     
     
     
    The School Board shall elect a President, Vice President, Clerk and Treasurer from among its members to serve as officers of the Board. Board officers shall be elected annually at the organizational meeting of the Board, which is to be held on or within 30 days after the fourth Monday in April. Voting for Board officers shall be done by secret ballot. The officers shall be elected in the following order: President, Vice-President, Treasurer and Clerk. Voting for any of the officers shall continue until a majority vote is received.
     
    Board officers shall serve for one-year terms, from one organizational meeting until the next provided that the officer remains a member of the Board. In the event of an officer's absence or inability to act, or a Board officer vacancy, the Board shall appoint another Board member to discharge the officer's duties using the same voting method as outlined above. When an officer is elected to fill a vacancy, the person elected to fill the vacancy shall serve until the next organizational meeting. As noted below, the Vice President shall automatically carry out the duties and responsibilities of the President in his/her temporary absence or inability to act.
     
    Removal of any Board officer from his/her position as an officer prior to the expiration of his/her term as an officer shall be handled in accordance with the requirements of state law and upon advice of legal counsel regarding the appropriate procedures.
     
    Board officers shall perform the following duties:
     
    • Duties of the President – The President shall:
     
      1. Prepare the agenda for all regular and special Board meetings, in consultation with the District Administrator. 
         
      2. Ensure that public notice is given for all meetings of the Board.
         
      3. Preside at all Board meetings and see that the minutes are properly recorded, approved and signed.
         
      4. Countersign all checks and other orders for the disbursement of District funds.
         
      5. Defend the District from actions brought against it and prosecute actions brought by the District.
         
      6. Serve as spokesperson for the Board.
         
      7. Appoint standing Board committees and any other committees as determined necessary by the Board.
         
      8. Vote on matters before the Board just as any other Board member.
         
      9. Perform such other duties as required by law or assigned by the Board.
         
     
    • Duties of the Vice President – The Vice President shall:
     
      1. Carry out the duties and responsibilities of the President in his/her absence, including presiding at regular or special Board meetings.
         
      2. Perform such other duties as assigned by the Board.
         
     
    • Duties of the Clerk – The Clerk shall:
     
      1. Be responsible for recording the proceedings of school district and school board meetings and entering them, together with copies of all reports to municipal clerks, in the District's official records.
         
      2. Carry out school board election duties as required by law.
         
      3. Administer the oath of office to newly elected and appointed Board members.
         
      4. Report the name and address of all Board members to the clerk and treasurer of each municipality in which the District is located within 10 days of their election or appointment.
         
      5. Draw orders on the school district treasurer and see that they are properly recorded.
         
      6. Sign checks in payment of lawfully incurred and properly approved expenditures as required by law.
         
      7. Furnish each teacher with a copy of his/her contract with the Board.
         
      8. Annually on or before November 10, deliver to the clerk of each municipality within the District a certified statement of the amount of taxes to be collected.
         
      9. File a timely and verified annual school district report with the Department of Public Instruction
         .
      10. Perform such other duties as required by law or assigned by the Board.
         
     
    • Duties of the Treasurer – The Treasurer shall:
     
      1. Receive and deposit promptly in the officially designated District depository(ies) all monies paid to the District, and keep a record of the receipt of such monies.
         
      2. Provide for the disbursement of District funds in accordance with state law.
         
      3. See that a monthly report is submitted to the Board reflecting the current balance in District funds and receipts for the preceding month.
         
      4. Present to the annual meeting a written statement of all money received and disbursed by the treasurer during the preceding year.
         
      5. Sign checks in payment of lawfully incurred and properly approved expenditures as required by law.
         
      6. Make arrangements to sue for all monies due the District.
         
      7. Perform such other duties as required by law or assigned by the Board.
         
     
    Board Officer Election Procedures
     
    Voting for School Board officers shall normally be done by secret ballot. The officers shall be elected in the following order: President, Vice-President, Treasurer and Clerk.
     
    The current Board President shall have the duty of presiding over the election of officers, unless he/she is no longer on the Board, in which case the Board shall appoint a temporary chair by majority vote for purposes of presiding over the election of officers. The Board President or other presiding officer shall appoint a member of the District staff to count any paper ballots used in connection with the election process and shall then confirm with the School Board the method of voting that will be used to elect officers. The election process, to be repeated as many times for each office as is necessary to elect the officer, shall be as follows:
     
    1. The current Board President or other presiding officer shall make a call for nominations for the officer position to be elected. Any Board member may nominate any eligible person for the office, including him/herself. Nominations need not be seconded. Additional nominees (including nominees who previously declined nomination or who withdrew from consideration during a prior round of voting) may be added prior to each new round of voting for the office, if such additional rounds of voting are needed.
       
    2. The nominees (or any new nominee(s) added in a subsequent round of voting) shall be asked to accept or decline the nomination. If a nominee accepts the nomination, his/her name shall be included in the vote(s) for the officer position in question until such time as he/she may withdraw his/her name from consideration. If a nominee declines the nomination, his/her name is not included in the vote(s) for the position.
       
    3. Once the nominees for the particular round of voting are clearly established, a vote shall be taken by the method specified above, or by such other method as is selected by a majority vote of the Board at the outset of the organizational meeting. All Board members who are participating in the meeting, including all nominees for the officer position in question, shall cast a vote. In the event that there is only one nominee for an office, the Board may set aside any prior decision to use secret ballots by a showing of unanimous consent, and then conduct a voice vote or other type of vote to elect the officer.
       
    4. If a nominee earns a majority of the votes cast for the officer position in question, that nominee shall be asked whether he/she accepts the position. If the victorious nominee accepts the position, the position is filled and the process begins anew for the next officer position until all officer positions are filled. If the victorious nominee declines the position, or if no nominee earns a majority of the votes cast, the voting process repeats for that position.
     
     
    Legal References
     
    Wisconsin Statutes
    [removal of officers]
    [election of officers by secret ballot]
    [election of board officers in common and union high school districts]
    [partial identification of clerk duties related to school board elections]
    [special board meeting – clerk duties]
    [partial list of board president duties]
    [partial list of board treasurer duties]
    [partial list of board clerk duties]