Series 100:  Board Operations
    Code Title:
    Policy Code:
    January 24, 2018
    The School Board believes committees can be useful in the decision-making process. By using a Board committee structure, the Board is able to conduct its business in an efficient and effective manner and study issues facing the District more in depth. The committee structure is designed to assist the Board in the conducting of Board business.
    Standing and temporary Board committees may be appointed by the Board President, with the consent of the School Board.  Each committee shall consist of three (3) Board members unless otherwise indicated.
    Standing committees shall perform functions and duties as determined by the Board.  Committees shall have no power to take official action in place of the Board or to otherwise commit the Board or District to any specific course of action or expenditure of funds.
    The quorum of each standing committee shall be defined as a majority of the full membership of the committee. The members of each standing committee shall be appointed annually by the School board President. The appointments shall normally occur within thirty (30) days of the annual election of Board officers. The Board members appointed to the various committees shall serve until the next annual appointments are made, assuming no vacancies occur and assuming no intervening action by the Board to modify committee structures or committee membership.
    In the event of a vacancy on the Board, and in the absence of any Board action to the contrary, the person appointed to fill the Board vacancy (if any) shall also assume the committee appointments formerly held by the Board member whose absence created the vacancy.
    Subject to any more specific directive of the Board, the District Administrator shall either personally serve as or designate another staff member to serve as an administrative liaison to each standing committee. Such liaison shall normally attend the committee’s meetings.
    A chairperson for each standing committee will normally be expressly designated in the committee appointment process. However, if no chairperson is designated, the committee shall select its own chairperson. Committees shall select an alternate chairperson to preside in the absence of the chairperson. Except as otherwise expressly specified by the School board with respect to ta specific committee, the appointed chairperson of a standing or ad hoc committee that has been created by the Board (or the alternate chairperson in the chairperson’s absence) shall:
    1. With notice to other committee members, schedule any committee meetings that are in addition to those that are scheduled by a decision of the committee itself;
    2. Plan meeting agendas with assistance from the committee’s administrative liaison and input from the committee itself;
    3. Ensure that committee meetings are sufficiently noticed in compliance with the Open Meetings Law;
    4. Act as the presiding officer of the committee’s meetings;
    5. Ensure that the minutes of each meeting are taken and filed;
    6. Ensure that the official records of the committee are appropriately transferred to the District Office for retention.
    7. On behalf of the committee, request that certain subjects be included in a Board meeting agenda in order for the committee to present reports and/or make specific recommendations to the Board.  Such requests shall be processed according to established procedures for determining meeting agendas.
    Except to the extent that the Board takes official action establishing a contrary rule or directive, any Board member may attend and participate in the discussion that occurs at any meeting of a standing committee. However, only the appointed members of the committee will have the authority to make motions and vote at the committee’s meetings. All board members shall be provided with a copy of or electronic access to each committee’s meeting notices and minutes so as to stay informed of committee activities.
    Notice of Board committee meetings shall be issued in accordance with state law and any applicable Board policy. When appropriate, such notice shall include a statement to reflect that a quorum of the Board may be present at the committee meeting, that such committee meeting may, therefore, also constitute a meeting of the Board for purposes of the Open Meetings Law, but that the Board will take no action as a governmental body at such committee meeting.
    A committee formed for or meeting for the purpose of collective bargaining is not a governmental body under the Open Meetings Law, and this policy is not intended to separately apply any provisions of the Open Meetings Law to such a committee.
    Legal References
    Wisconsin Statutes
    [definitions under the open meetings law]
    [public meetings]
    [public notice of meetings]
    [exemptions to open meetings]
    [exclusion of board members from meetings]